If you run your own online business, you know how difficult it can be to attract clients when you don’t have a physical office to meet them in. Working from home is great but when it comes to holding meetings with existing or prospective clients, it doesn’t give the best impression of your operations. Meeting clients in the local coffee shop is fine for a while but when you want to be taken more seriously and attract bigger clients, you need a more professional setup.
Leasing a space, furnishing it, painting and decorating and so on, is expensive and time consuming. A virtual office could be just the answer, a professional space where your company can be represented. There are a huge range of virtual offices, visit http://www.servcorp.com.my/en/virtual-offices/ to see what is available.
With so many virtual offices on offer, the question begs , which is the right virtual office for you? Here are our tips to help you choose the right virtual office for your requirements.
1. Choose the Right Location
The location you choose for your virtual office is very important. You want to choose somewhere that has the right reputation, that is in a convenient location and that is going to help you meet your goals. If you are operating in Malaysia for example, you might want to have your office address in a prestigious Kuala Lumpur CBD location. On the other hand, maybe you are expanding into Malaysia from abroad. In this case, having a virtual office in the capital city, will give potential clients the impression of an established business who is already located in the right part of town. This can go along way to securing their support for, and their trust in, your business.
2. What Other Businesses Operate There?
Be sure to enquire as to what other businesses are operating at that location. This can go long way to establishing a positive impression with your clients. If other well-known, reputable companies are operating in the same office building, this can speak volumes in terms of how your business will be perceived locally. Likewise, it’s important to know if any of your competitors are operating in the area so you can operate with due diligence.
3. Find Out What is Included
Different virtual offices will offer different packages so it is important to find out exactly what is and what isn’t included. A local support team can be a great asset and if one is offered by your provider then grab it with both hands. The technology and amenities that are offered in the space and boardroom are also important to note. Do they have video conferencing? Do they facilitate fax? Also, you need to enquire about staff. Will there be a receptionist to answer the phones? Do they speak multiple languages? Be diligent and ask questions before committing to the office.
4. Hidden Fees
When you are enquiring about the virtual office, ask about any additional fees that may be incurred. Double check the leasing agreement and make sure that you are happy with it. Some providers will offer a one month for free and you might find that they will waive the security deposit if you pay by credit card. Enquire as to the flexibility of the membership and ask about month-to-month payment options. It’s best to be upfront and thorough in the beginning to save yourself any surprises down the line.
Ask plenty of questions from the beginning to ensure that you get a virtual office best suited to the needs of your business. Remember that the location is crucial, find out who you will be around you and check out what is or is not included in the fees. Finding the right virtual office can be the beginning of a long road of success for your business.